Administrative Assistant | Part-time Permanent | London ON
London, ON, Canada
Part Time
BIM Health Ontario
Mid Level
POSITION TITLE: Administrative Assistant
PROGRAM: Physiotherapy Clinic – London ON
REPORTS TO: Administrative Manager or Health Services Manager
LOCATION: London, Ontario
STATUS: Part-Time
HOURS OF WORK: Monday to Friday - 3:15pm to 7:15pm
SUMMARY
Under the direction of the Health Services Manager and/or Administrative Manager in London, ON, the Administrative Assistant for the Physiotherapy Clinic is responsible for assisting clients and staff, photocopying documents, and answering client’s questions and inquires.
RESPONSIBILITIES
QUALIFICATIONS
PROGRAM: Physiotherapy Clinic – London ON
REPORTS TO: Administrative Manager or Health Services Manager
LOCATION: London, Ontario
STATUS: Part-Time
HOURS OF WORK: Monday to Friday - 3:15pm to 7:15pm
SUMMARY
Under the direction of the Health Services Manager and/or Administrative Manager in London, ON, the Administrative Assistant for the Physiotherapy Clinic is responsible for assisting clients and staff, photocopying documents, and answering client’s questions and inquires.
RESPONSIBILITIES
- Greets all clients and assists with signing in the attendance sheet;
- Booking client appointments, taking payments;
- Administration of rehab programs;
- Balancing end of day;
- Preparing bank deposits; taking them to the bank weekly to be deposited;
- Preparing Clinical Records;
- Initial client orientation and documentation collation;
- Assists clients in waiting area and helping with client flow;
- File set-ups, KPI Tracking sheet updated weekly; monthly invoicing mailed out
- Monitor MVA and WSIB rejections
- General office administration as required;
- Ensures standard of Janitorial services, facility cleanliness and manage maintenance of facility;
- Responds to various client, customer and staff needs;
- Answers and transfers telephone calls;
- Receives and distributes mail, uploading medicals;
- Distribute locks and parking passes to clients if needed;
- Work with third party payors including extended health companies and Blue Cross on a daily basis.
- Faxing Physiotherapist reports to Doctors.
- Coordinating daily activity, close client appointments in CRM/JANE, prepare and enter sign-in/out attendance sheets;
- Coordinating client files upon discharge;
- Scoring various questionnaires and entering information into CRM;
- Assisting in general cleanliness of the facility (tidying exam rooms and lobby, completing laundry, scheduling dish duty, stocking supplies, );
- Health and Safety/ Office Coordinator Roles (if applicable)
- Keeping track of clinic inventory, preparing monthly orders
- Send contractors revenue reports daily
- Providing back up support for other administrative staff when needed.
QUALIFICATIONS
| 1. | Minimum Qualifications:
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| 2. | Skills & Attributes:
We thank all applicants however only those who are eligible to work in Canada with the above qualifications will be considered. |
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